Online board meetings are a convenient and effective method for non-profit organizations to conduct business. But, like any meeting, the efficiency of an online board meeting can be affected by many factors. This article offers tips on making your virtual board meetings productive and addresses the most common mistakes that can be avoided.
Unengagement
Many boards of non-profit organizations struggle to keep their remote attendees engaged during meetings. This is especially true when you have switched from face-toface meetings to remote sessions. Meetings can be impacted by low participation when your board members aren’t used to using video for communication https://protectednetwork.org/elevating-data-security-best-practices-to-counter-database-vulnerabilities/ or are struggling with the technology itself.
It is hard to convince participants to take part in meetings via video when committee reports aren’t the most interesting element of the agenda. Encourage your committee members to include in their reports a question or a request for feedback from the Board.
Inadequate meeting minutes
The minutes-takers of your board are responsible for recording all important discussions and decisions made during virtual meetings. They should avoid describing informal discussions or personal opinions and strive for a balance between thoroughness and conciseness. It is essential to record the minutes of your meetings in writing and have an organized system for storing all documents safely including governing documents and financial reports. This will help avoid confusion and increase accountability.