Document Storage and Distribution Software

In the past, storing documents, sharing them, or even sending them out required a great deal of coordination and paper. To keep up with the task of storing documents the filing clerks, couriers and fax machines were frequently employed. When you consider how many trees had to be chopped down for all that paper the environmental impact was immense.

Document storage and distribution software adds efficiency and productivity to the workplace, eliminating many of the manual steps that are involved in storing and distribution of files and documents. It centralizes documents, and allows users to access and find the latest version. This can save valuable time at work and can help businesses comply with regulatory standards.

The best document homepage management software features many advanced tools to improve collaboration and streamline workflows. Secure storage of files, automatic sync of documents when back online, and group folders with granular permission control for different stakeholders are all important. Find a powerful search function that can return relevant results in a timely manner as well.

FileHold, DocuWare and Q-Pulse are among the most popular document management tools. These solutions provide cloud or on-premise installation options and offer a wide array of features that can simplify document storage and distribution. For example, FileHold offers a secure and encrypted centralized repository that comes with strong search capabilities as well as workflows for reviewing and approvals. It also provides clients with a white-labeled portal as well as automated document routing and an excellent control of version numbers, ensuring that your customers and colleagues have access to the most recent versions of files.

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